Corporate Affairs Paralegal Officer

About the role

The Corporate Affairs Paralegal Officer will support Volton Hellenic Energy's Legal Department by managing case files, contracts, and correspondence. The role ensures timely handling of legal matters and provides administrative assistance to keep the department efficient.

Key responsibilities

• Review daily incoming legal correspondence, flagging deadlines and urgent actions.
• Record, maintain and monitor legal case files, including extrajudicial notices, court cases and data requests.
• Update the status of ongoing cases in electronic systems and track court decisions.
• Maintain contract records in the document management system, monitor pending actions and ensure completeness of approval forms.
• Coordinate contract signing between the company and counterparties, manage document exchange and filing.
• Maintain electronic and physical contract archives and prepare quarterly contract reports for tax authorities.
• Reconcile monthly contractual documents against signed versions, identifying gaps.
• Manage Board of Directors and general meeting minutes, including circulation and archiving.
• Track extrajudicial notices from municipalities, provide weekly updates and follow up on corporate requests.
• Create case files from corporate systems for customer requests and legal actions.
• Organise meetings with internal and external stakeholders, prepare agendas, take minutes and distribute them.
• Provide general administrative and secretarial support to the Legal Department.

Required profile

• Minimum 3 years of experience in a similar paralegal role within a law firm or corporate environment.
• Paralegal certification or a Diploma in Legal Professions.

Required skills