Management Assistant – Hybrid Role in Thessaloniki

About the role

As a Management Assistant you will play a key role in the daily organization and business support to Partners and Senior Directors. You will be the first point of contact for clients, colleagues and suppliers, handling communications in multiple languages.

Key responsibilities

• Manage calendars and agendas for Partners/Senior Directors, including scheduling calls, meetings, and resolving conflicts.
• Prepare, layout and quality‑check documents such as presentations, proposals and letters.
• Provide administrative support: handle e‑mail correspondence, filing, scanning and call management.
• Organise client and internal events, taking care of venues, catering, badges and participant welcome.
• Coordinate travel arrangements – flights, trains, hotels and car rentals.
• Assist with proposal management, including legal certificates and deadline tracking.
• Support ad‑hoc tasks such as project administration, onboarding, minute taking and follow‑up of action points.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 1‑3 years of experience in administrative roles.
• Strong written and spoken English.
• Excellent organizational skills, proactive attitude and high sense of responsibility.
• Ability to work effectively in a team and handle confidential information with discretion.
• Flexibility to adapt to changing circumstances and resilience under stress.

Required skills

• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

What we offer

• Modern hybrid workplace with flexible and smart working options.
• Well‑being programs, extra leave days and parental allowances.
• Opportunities to work on international large‑scale projects and travel for training or client work.
• Unlimited access to internal and external learning platforms and sponsored certifications.
• Private medical health insurance, ticket restaurant card and other employee discounts.