Administrative Assistant to the CEO's Office

About the role

The Assistant to the Personal Assistant (PA) supports the CEO’s PA in managing the day‑to‑day operations of the CEO’s office. This role ensures smooth scheduling, travel coordination, document preparation and confidential record handling within a fast‑paced, global insurance environment.

Key responsibilities

• Provide administrative and operational support to the CEO’s PA, including calendar management and meeting coordination.
• Arrange travel, accommodation and executive itineraries, and prepare correspondence, presentations and reports.
• Organise and maintain confidential records, files and documentation.
• Coordinate communication with internal and external stakeholders and assist in planning executive meetings and events.
• Track deadlines, action items and serve as backup for the CEO’s PA during absences.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, Management or related field (preferred).
• 2‑4 years of experience in an administrative, office support or assistant role, preferably supporting senior management.
• Excellent organisational, multitasking and communication skills with high attention to detail.

Required skills

• Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint and Teams.
• Ability to handle confidential information with discretion.

What we offer

• Competitive salary and performance‑based incentives.
• Global working environment with ongoing training and career development.
• Private medical insurance and supportive entrepreneurial culture.