Senior Administrative Assistant

About the role

We are seeking a highly capable Senior Administrative Assistant to support the HR Director of a global leader in energy and commodities trading. The role operates in a fast‑moving environment and serves as the main point of contact for internal personnel and external partners.

Key responsibilities

• Act as the primary liaison for staff and external parties.
• Welcome guests, direct visitors, and manage reception duties.
• Answer, screen, and forward incoming calls.
• Maintain meeting room calendars and coordinate audio/video conferences.
• Handle incoming and outgoing mail, complex courier deliveries, and shipment documentation.
• Process invoices and expenses, maintain filing systems, contact database, and assist with bookkeeping.
• Administer mobile services, including SIM cards, devices, and roaming requests.
• Order and track office supplies, inventory, door access records, and other administrative records.
• Arrange restaurant bookings, taxis, gifts, wreaths, hampers, and other business‑related services.
• Ensure reception areas and meeting rooms are tidy, presentable, and properly equipped.

Required profile

• Vocational degree; an Associate’s or Bachelor’s degree is a plus.
• Minimum 5 years of relevant professional experience.
• Fluent English, both written and spoken.
• Strong attention to detail, excellent customer service, and interpersonal skills.
• Ability to work independently, multitask, and manage time effectively.

Required skills

• Proficiency in Microsoft Office Suite.
• Hands‑on experience with SAP.
• Familiarity with Concur expense management software.
• Experience using Alfresco document management system.