Personal Assistant to Senior Management

About the role

We are seeking a proactive Personal Assistant to support senior management at METKA ATE, a leading infrastructure and construction company. The role ensures smooth coordination of daily operations, executive schedules, communications and administrative processes.

Key responsibilities

• Manage calendars, appointments, meetings and travel arrangements for senior executives.
• Serve as primary contact for internal and external stakeholders on behalf of senior management.
• Organise meetings, workshops and corporate events, handling venue selection, logistics, catering and accommodation.
• Prepare agendas, presentations, reports and executive documentation; record and distribute meeting minutes and follow‑up actions.
• Coordinate complex travel itineraries, transportation and accommodation.
• Maintain confidential documents, correspondence, filing systems and knowledge‑management platforms.
• Process invoices, track expenses and support procurement‑related administrative tasks.
• Gather, consolidate and analyse information for reports, executive summaries and presentations.
• Support continuous improvement of office administration processes and workflows.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications or related field (Master’s degree a plus).
• Minimum 5 years of proven experience as an Executive Personal Assistant or similar role.
• Experience in financial institutions, industrial organisations or corporate environments is advantageous.
• Excellent command of English, both written and spoken.
• Strong organisational, multitasking and problem‑solving abilities with high attention to detail.
• Ability to handle confidential information with discretion.
• Willingness to travel when required.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Outlook.
• Experience with document management tools.
• Experience with online collaboration platforms.

What we offer

• Competitive remuneration package.
• Group health insurance program.
• Discount on housing.