Office Administrator

About the role

We are looking for an organized and proactive Office Administrator to keep our Ioannina office running smoothly. You will be the main point of contact for visitors, calls and internal communication, supporting staff and management in daily operations.

Key responsibilities

• Oversee and coordinate daily office activities to ensure efficient operations.
• Greet visitors, manage incoming calls, emails and handle all correspondence, including mail and packages.
• Monitor office supplies and equipment, place orders and liaise with vendors.
• Organise meetings, appointments, travel arrangements and company events.
• Act as liaison between internal teams, clients and external vendors.
• Assist with basic bookkeeping tasks such as invoice tracking and expense report processing.
• Maintain accurate records, files and databases while ensuring confidentiality.
• Ensure a clean, safe and well‑maintained office environment by coordinating with facility services.
• Support onboarding of new employees and help organise training sessions or events.
• Provide HR‑related administrative support, including maintaining employee records.

Required profile

• Bachelor’s degree or equivalent experience in office administration, business or a related field (preferred).
• Proven experience in an administrative or office support role.
• Excellent organizational, time‑management and multitasking abilities.
• Strong verbal and written communication skills in English.
• Ability to work independently and as part of a team in a fast‑paced environment.
• High attention to detail, professionalism and discretion with confidential information.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience using email platforms.
• Familiarity with office management software.