Executive Assistant

About the role

Unicorn Domain, a fast‑growing Greek technology company, is establishing its first Operations function. We are seeking an Executive Assistant to work directly with the CEO, providing high‑level support and taking ownership of key operational areas that keep the business running smoothly.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and priorities.
• Prepare meeting agendas, briefing materials, and follow‑up notes; track commitments across the company to completion.
• Coordinate recruitment activities: publish job ads, schedule interviews and technical assessments, and ensure a seamless candidate experience from first contact to offer.
• Oversee new‑joiner onboarding, guaranteeing all resources are ready before the first day.
• Own the planning and execution of four annual company events, including concept development, budgeting, vendor negotiation, logistics and post‑event follow‑up.
• Handle office supplies, vendor relationships, purchase orders and small procurement tasks.
• Liaise with external accountant and legal counsel on document flow and administrative matters.
• Maintain document management and support ISO‑certified administrative processes.

Required profile

• 1–4 years of experience in executive assistance, office management, HR administration or operations coordination.
• Excellent written and spoken Greek and English.
• Proven ability to see tasks through to completion independently.
• Strong organisational judgement and the capacity to manage many moving parts.
• Comfort with partially formed requests and the confidence to ask clarifying questions.
• High level of discretion handling confidential commercial and financial information.

Required skills

• Microsoft Office
• Familiarity with AI tools

What we offer

• A flat, squad‑based structure that empowers autonomy.
• Opportunity to shape the Operations function from the ground up.
• Rapidly growing environment with exposure to large‑scale cloud software projects.