Junior Administrative Assistant – Executive Development

About the role

The Executive Development Department at ALBA Graduate Business School is seeking a highly organized Junior Administrative Assistant. This full‑time position supports the delivery of executive education programs for corporate clients, senior professionals, and industry leaders.

Key responsibilities

• Coordinate and implement executive education programs, handling scheduling, logistics, and communications with faculty and participants.
• Oversee seminar operations, providing onsite support during program openings and closings.
• Act as the primary contact for participants and instructors, managing attendance records, correspondence, and queries.
• Ensure accurate documentation, timely issuance of certificates and transcripts, and compliance with institutional procedures.
• Streamline administrative workflows and leverage digital tools for efficiency.
• Utilize learning management systems (LMS) and social media to boost participant engagement and program visibility.
• Coordinate travel and events, and provide onsite support at external venues as needed.
• Adapt to rotating shift schedules, including weekday afternoons and occasional Saturdays.

Required profile

• Degree in Business Administration, Humanities, Education, Administrative Support, or a related field.
• Recent graduates welcome; up to two years of relevant administrative or customer‑facing experience.
• Fluent in both Greek and English, written and spoken.
• Advanced proficiency in Microsoft Office and scheduling/communication tools.

Required skills

• Microsoft Office
• Learning Management Systems (LMS)

What we offer

• Dynamic work environment within a leading business school.
• Opportunities for professional growth and exposure to executive education.
• Flexible rotating shift schedule.