Administrative Assistant (m/f/d)

About the role

We are seeking a highly organized and proactive Administrative Assistant to join our team and provide comprehensive support to the Personal Assistant (PA) of the CEO. The successful candidate will support day‑to‑day administrative operations and collaborate closely across departments.

Key responsibilities

• Support the CEO’s PA with daily administrative, HR‑related, and facilities tasks according to workload and priorities.
• Manage incoming and outgoing correspondence, including email, couriers, and packages.
• Provide travel, accommodation, and administrative assistance to the Technical Department.
• Coordinate company utilities in collaboration with the Technical Department.
• Offer cross‑departmental administrative support when required.
• Organise annual company events, internal and external meetings, and related logistics.
• Handle office supplies, online orders, and liaise with external vendors and service providers.
• Conduct research and prepare presentations or reports as needed.
• Manage hotel reservations for collaborators.
• Assist with external tasks related to office operations.

Required profile

• Minimum 5 years proven experience as an Administrative Assistant or similar role.
• Strong organisational skills with the ability to prioritise and meet multiple deadlines.
• Hands‑on, flexible and solution‑oriented mindset.
• High attention to detail and accuracy.
• Proactive attitude with strong follow‑through.
• Ability to handle confidential information with discretion and perform well under pressure in a fast‑paced environment.
• Excellent written and verbal communication in Greek and English.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Broad and varied responsibilities within one of Europe’s leading real estate groups.
• Open communication culture, first‑name basis, and flat hierarchies.
• Comprehensive company health‑management scheme.
• Modern IT equipment (laptop and mobile phone provided).