Project Management Office Administrator

About the role

The Adaptavist Group is looking for a Project Manager Administrator to join its PMO & Services Operations team in Athens. The role brings structure, accuracy and operational control to a busy services environment, keeping internal project operations running smoothly from system set-up and resource coordination to forecasting, auditing and invoicing. It works closely with consultants, project teams, operations and finance so that projects stay accurate and invoicing is issued correctly and on time.

Key responsibilities

• Set up and maintain projects in internal systems
• Support resource booking, scheduling and coordination
• Track project budgets, purchase orders, invoices and expenses where needed
• Audit and maintain system data to ensure accuracy and cleanliness
• Coordinate between SPP and Finance to support accurate invoicing
• Work with project teams to keep forecasts current and accurate
• Keep project plans and timelines up to date, including baseline and actual timelines
• Support governance by ensuring project processes, templates and reporting standards are followed
• Carry out charge analysis and help maintain strong financial control across project activity

Required profile

• Experience working with project financials, including reconciling revenue and expenses
• Experience with SPP and/or similar project or professional services systems
• Ability to work independently while collaborating with remote teams
• Self-motivated, organised and professional, able to work in a fast-paced, technical environment
• Helpful, personable and team-oriented

Required skills

• Confidence using Google Workspace and Microsoft Office
• Experience with Atlassian tools, including Jira Roadmaps and Confluence
• Strong verbal and written communication skills and excellent attention to detail
• Nice to have: understanding of project management methodologies such as Waterfall, PRINCE2 or Agile, experience with the wider Atlassian toolset, and experience using NetSuite SPP or similar systems

What we offer

• Flexible working hours and a generous PTO allowance
• MacBook provided to all employees, with extra support for fully remote workers to set up their home office
• Time Away Policy with 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, egg freezing and women's health needs