Personal Assistant – Maternity Cover (18 months)

About the role

We are seeking a Personal Assistant to provide comprehensive administrative support to up to four senior managers across our Oxford, Berlin and Warsaw offices. The role is based in Athens and is a fixed‑term maternity cover lasting 18 months, offering the chance to work in a fast‑paced global Business Infrastructure & Operations team.

Key responsibilities

• Manage complex diaries and schedule meetings for senior managers, both internal and external.
• Coordinate client communications, arrange calls, workshops and prepare meeting agendas.
• Organise business travel, including flights, transport, accommodation and restaurant bookings.
• Prepare and file expense reports, meeting materials and presentations using Word, Excel and PowerPoint.
• Book meeting rooms, take minutes and support internal events and off‑site activities.
• Provide ad‑hoc assistance to the Business Infrastructure & Operations team.

Required profile

• Fluent written and spoken English (minimum C1 level).
• Excellent interpersonal skills and the ability to interact with stakeholders at all levels.
• Self‑starter with a positive, can‑do attitude and strong attention to detail.
• Ability to work independently, manage multiple tasks and adapt to changing priorities.

Required skills

• Microsoft Outlook (diary management)
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word