Operations Excellence Associate

About the role

The Operations Excellence Associate supports efficient, compliant, and high‑quality execution of business operations and stakeholder engagement. Acting as a trusted partner, the role coordinates events, contracting, procurement and administrative processes to ensure smooth organizational functioning.

Key responsibilities

• Coordinate end‑to‑end business events in line with company policies, SOPs and regulations.
• Manage contracting processes, including preparation, execution, tracking and archiving of agreements.
• Initiate shopping carts and purchase orders while ensuring accuracy and compliance.
• Collaborate with suppliers, travel providers and internal teams to process invoices, travel arrangements and other operational documentation.
• Maintain accurate operational records, support audits and promote compliance with internal policies.
• Identify and resolve operational issues, contribute to process‑improvement initiatives and support workflow documentation.

Required profile

• Bachelor’s degree or equivalent professional experience.
• 2‑4 years of experience in administrative operations, business support, event management, procurement or contracting.
• Strong organizational, project coordination and attention‑to‑detail skills.
• Excellent written and verbal communication in Greek and English.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Advanced Microsoft Office proficiency
• Database management
• Data entry
• Document management
• Event planning
• Facility management
• Office applications
• Process improvements
• Reporting and analysis
• Travel coordination
• Vendor management
• Visa processing

What we offer

• Multinational environment in a leading pharma company with an inclusive culture.
• Multiple opportunities to develop your career and advance your skills.
• Flexible working arrangements (hybrid).
• Competitive compensation and benefits scheme.
• Commitment to diversity and a purpose to save and improve lives.