Office Secretary / Administrative Executive

About the role

We are looking for a proactive Office Secretary to support daily administrative operations at our Athens office. The role combines traditional secretarial duties with broader office management responsibilities, ensuring smooth communication between the company, regulatory bodies, and internal teams.

Key responsibilities

• Handle everyday secretarial tasks, including correspondence, scheduling, and document preparation.
• Manage office and personnel daily operations, maintaining accurate records and documentation.
• Maintain company incorporation documents, licenses, contracts, and official seals in both digital and hard‑copy formats.
• Act as the primary point of contact with regulatory authorities, auditors, and other external stakeholders.
• Safeguard confidential information and ensure compliance with data protection standards.

Required profile

• Minimum 3 years proven experience as a secretary or office executive in the services sector.
• Strong organizational skills, professional demeanor, and attention to detail.
• Ability to handle confidential information with integrity.
• Proficiency in English (written and spoken).
• Preferably experience supporting public tender processes in Greece.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Friendly yet professional work environment.
• Work‑life balance.
• Competitive salary based on qualifications.