Executive Assistant to VP of Sales

About the role

We are seeking a proactive Executive Assistant to support the Vice President of Sales at a fast‑growing AI technology company that is revolutionising the maritime industry. Based in Athens, the role offers the chance to work in a dynamic, international environment, ensuring the VP’s day runs smoothly and the sales organisation operates at peak efficiency.

Key responsibilities

• Manage and optimise the VP’s calendar, maintaining visibility across a rolling four‑week horizon.
• Coordinate meetings with customers, partners and internal stakeholders across multiple time zones.
• Arrange domestic and international travel, including flights, hotels, transport, visas and detailed itineraries.
• Process receipts, expense reports and travel documentation promptly and accurately.
• Organise Quarterly Business Reviews and other large‑scale events, handling scheduling, logistics, agendas, materials and follow‑up.
• Gather presentations and updates from cross‑functional teams for executive meetings and client engagements.
• Identify scheduling conflicts proactively and suggest improvements to maximise efficiency.
• Serve as the primary liaison between the VP of Sales and internal teams.

Required profile

• Previous experience as an Executive Assistant or in a comparable administrative role.
• Exceptional organisational and time‑management abilities with strong attention to detail.
• Proven capacity to prioritise multiple tasks in a fast‑moving environment.
• Excellent written and verbal communication skills in English.
• Experience interacting directly with external clients.

Required skills

• Proficiency in calendar and email management tools.
• Familiarity with travel booking platforms and expense reporting systems.