Bid Assistant – Administrative Support Executive

About the role

We are looking for a proactive Bid Assistant to support our pre‑sales team in Athens. You will ensure the smooth preparation and submission of tenders, offers and proposals for both national and international clients, while maintaining high standards of accuracy and compliance.

Key responsibilities

• Identify administrative requirements and schedule necessary actions for each bid.
• Collect and prepare financial, legal and other required documents in coordination with internal departments.
• Ensure consistency and compliance across all bid documentation.
• Support bid teams with secretarial tasks such as proposal sampling, correspondence control and information research.
• Maintain and update databases of project references, CVs and supporting documents.
• Search for new tenders, register on online portals and monitor relevant opportunities.
• Organise and archive departmental files and records.

Required profile

• University degree or MSc in Business Administration, Economics, Social Studies, Information Technology or related field.
• Excellent written and spoken English; French is a plus.
• Strong proficiency in Microsoft Office.
• Excellent interpersonal, problem‑solving and organisational abilities.
• Flexible, service‑oriented, proactive self‑starter with a ‘can‑do’ attitude.
• Career‑oriented individual seeking long‑term growth.

Required skills

• MS Office

What we offer

• Competitive full‑time salary with a comprehensive benefits package.
• Private health coverage through the company group program.
• Flexible working hours and modern office tools.
• Language courses, specialised training and opportunities for professional development.
• Dynamic, multicultural environment with mentoring and autonomy.