Administrative Support & Public Tenders Officer

About the role

We are seeking a self‑motivated Administrative Support & Public Tenders Officer to join our Athens office. The role combines everyday office administration with the management of public procurement processes for a medical services company.

Key responsibilities

• Handle incoming correspondence, phone calls and inquiries from clients, suppliers and public authorities.
• Organise and maintain physical and digital records, prepare documents and support meeting coordination.
• Monitor public tender opportunities, collect required documentation, prepare and submit tender proposals, track timelines and follow‑up communications.
• Provide basic accounting assistance, data entry and invoicing support.
• Collaborate with internal departments to ensure accurate information flow and efficient workflow.

Required profile

• Degree or diploma in Business Administration, Economics, Social Sciences or a related field.
• 2‑3 years of experience in administrative support and office operations.
• Proven experience in managing public tenders or procurement requests.
• Basic accounting and data‑entry skills; familiarity with ERP systems is a plus.
• Previous exposure to the medical or healthcare sector is preferred.

Required skills

• Strong document‑preparation and record‑keeping abilities.
• Professional phone etiquette and customer‑service skills.
• Excellent written and verbal communication in Greek and English.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint) and digital filing/tender platforms.
• Knowledge of ERP systems and specialised platforms such as InfoNews or ESIDIS.