Administration Assistant (Finance)

About the role

Ogenus Offshore is looking for an Administration Assistant (Finance) in Athens, working a hybrid schedule. The role provides financial, contractor and general administrative support to the Finance team, acting as a central support function for Finance, Recruitment and Operations so those teams can focus on their core work. It does not involve crewing coordination, mobilisation or operational delivery management.

Key responsibilities

• Prepare and issue contractor contracts using approved templates and terms, coordinate signatures and maintain accurate digital records
• Assist with client invoicing, payment records, credit control follow-ups and financial spreadsheets
• Collect, check and record contractor timesheets, approve them before processing and follow up on missing or incorrect ones
• Maintain organised digital filing systems, prepare correspondence and reports, update databases and assist with supplier administration and expenses
• Work with Finance, Recruitment and Operations to ensure timely information flow and support routine reporting

Required profile

• 1-3 years of experience in finance administration, accounts assistance, contract administration or general business administration
• Good written and verbal English and ability to manage competing tasks and meet deadlines
• Desirable: experience in recruitment, staffing or offshore services, and familiarity with contractor agreements, timesheets, invoicing and payroll

Required skills

• Strong Microsoft Excel and Microsoft 365
• Ability to work with contracts, financial information and spreadsheets
• Desirable: accounting software, CRM or contractor management platforms