Trade Invoicing Operator – 6-Month Fixed-Term Contract

About the role

TotalEnergies' Athens affiliate is a new Trading & Shipping competence centre supporting physical and financial trade execution for petroleum products, LNG, biofuels and crude. As part of the Trade Support organisation, you will join the Trade Invoicing team and contribute to the post-deal lifecycle for these commodities. The role sits in a fast-paced, multicultural invoicing team and works with traders, middle office, finance, accounting, credit, tax, compliance, data/IT and external partners. Assignments may cover invoicing and/or trade support, with possible rotation.

Key responsibilities

• Manage payable and receivable merchandise invoices and ancillary costs, and all cargo invoices and operational costs (brokers, freight, storage, terminal, inspection, insurance) against contractual and credit requirements.
• Handle invoicing and payment processing for LNG and oil/bio deals, verify price formulas, payment terms, operational data and contract management.
• Manage LNG long-term contract invoicing and reconciliations, and reconcile monthly with unfinalized deals while liaising with Accounting/Credit on aged debt reporting.
• Monitor unpaid invoices daily, send reminders and follow up until settlement, and invoice late payments where applicable.
• Create quarterly storage insurance declarations and verify received invoices against supporting documents (L/C, B/L, LOI, contracts, deal recaps).
• Check Deal Sheets, contracts and L/C information before issuing invoices, and spot discrepancies between invoices, operational data and contracts.
• Ensure accurate trading information is reflected in in-house trading systems (recap, nomination, contract, confirmation) and help implement process and system improvements.
• Resolve discrepancies with traders, middle office and trading operators, and maintain relationships with tax, credit, legal, accounting, third-party providers and trading counterparts.

Required profile

• Bachelor's degree in economics, trading or business; fresh graduates or candidates with 2-4 years of back-office experience in oil, gas and shipping are considered.
• Knowledge of energy commodity markets (oil products, crude, LNG, gas and power) is highly desirable.
• Strong understanding of payment processes and trading documents (contracts, L/Cs, cargo docs, LOI).
• Fluent English (B2/C1); French and/or other European languages are an asset.
• Ability to prioritise and work under time pressure, with strong accuracy, numeracy and attention to detail.

Required skills

• Familiarity with trade lifecycle controls (confirmations, nominations, positions) and reconciliation practices.
• Solid computer skills and ease with IT systems.
• Adherence to controls supporting MiFID, EMIR, Sarbanes-Oxley and other applicable regulations.