Operations & Administrative Coordinator

About the role

The Operations & Administrative Coordinator supports daily business activities, ensuring internal processes run smoothly and efficiently. Reporting directly to the CEO, the role combines office management, financial administration support, and coordination with suppliers and partners. The ideal candidate is detail‑oriented, organized, and able to juggle multiple tasks in a fast‑paced environment.

Key responsibilities

• Coordinate day‑to‑day administrative tasks and maintain organized company records, files, and internal documents.
• Manage office supplies, equipment, inventory, and arrange repairs or purchases as needed.
• Prepare and organise expense reports, invoices, receipts, and support payment processes with the accounting partner.
• Support communication and documentation with external suppliers, vendors, accountants, legal advisors, and other partners.
• Maintain structured filing systems for operations, finance, projects, and internal administration.
• Assist with basic people‑administration tasks such as leave requests, onboarding logistics, and employee documentation.

Required profile

• Degree in Business Administration, Operations Management, Accounting, Finance, Public Administration, Organisational Development or a related field.
• Minimum 3 years of experience in administration, office management, operations support, or financial administration.

Required skills

• Proficiency with MS Office suite (Word, Excel, PowerPoint).
• Experience using project‑management or collaboration tools such as ClickUp, Trello, Asana, or Microsoft Teams.
• Strong written and verbal communication in English and Greek.
• Ability to handle confidential financial and business documents securely.