Office Administration & Facilities Coordinator – Athens

About the role

The Office Administration & Facilities Coordinator ensures the smooth day‑to‑day operation of IGT’s two Athens office sites. Acting as the primary point of contact for office services, facilities, and vendor management, the role creates a safe, professional, and productive environment for employees and visitors.

Key responsibilities

• Manage daily office operations, security, visitor access, and employee onboarding logistics for both locations.
• Oversee office supplies, equipment, furniture inventory, and coordinate moves, workspace allocations, and seating arrangements.
• Liaise with landlords, building management, and external service providers to resolve maintenance and facilities issues.
• Coordinate health‑and‑safety procedures, emergency protocols, and compliance with corporate workplace standards.
• Maintain relationships with cleaning, security, and facilities vendors, monitoring service quality and handling procurement documentation.
• Support local leadership with meeting room scheduling, hospitality, and organization of internal events and workshops.

Required profile

• Proven experience in office administration, facilities management, or related business support functions.
• Strong organizational, multitasking, and problem‑solving abilities with a customer‑service orientation.
• Excellent communication and interpersonal skills for coordinating with employees, vendors, and building management.
• Ability to work independently in a fast‑paced environment and manage multiple priorities.