Executive Secretary / Office Coordinator (Real Estate & Construction)

About the role

AKTEN Group is looking for a highly organized Executive Secretary / Office Coordinator to support daily operations and project coordination within the real estate and construction sector. The role ensures smooth communication between management, engineers, architects, and external partners while maintaining accurate documentation.

Key responsibilities

• Manage daily office operations and administrative tasks.
• Coordinate meetings with architects, engineers, contractors, and partners.
• Handle correspondence (emails, calls, documents) professionally.
• Maintain and organize project documentation, contracts, and permits.
• Support project coordination and follow‑ups on timelines and deliverables.
• Liaise with external stakeholders such as lawyers, brokers, and suppliers.
• Assist in preparing reports, presentations, and internal documents.

Required profile

• Minimum 2 years of experience in construction, real estate, or development companies.
• Strong organizational and multitasking abilities.
• Excellent communication skills in Greek and English.
• Professional attitude with a high level of discretion.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).