Executive Assistant & Office Coordination Manager

About the role

We are seeking an experienced Executive Assistant & Office Coordination Manager to support the Chairman in a high‑visibility, fast‑paced environment. This position goes beyond traditional administrative duties, acting as a trusted partner in senior‑level decision‑making and stakeholder interaction.

Key responsibilities

• Provide comprehensive executive and administrative support to the Chairman, including calendar management, travel arrangements, and meeting coordination.
• Prepare presentations, reports, briefing notes, and executive correspondence.
• Track decisions, actions, deadlines, and priorities across senior management.
• Coordinate daily workflow and communication within the Chairman’s Office.
• Liaise with C‑level executives, public authorities, municipalities, regional ministries, and other institutional partners.
• Organise and support educational programs, professional training initiatives, seminars and workshops.
• Handle confidential matters with utmost discretion and professionalism.

Required profile

• 7+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, Office Manager or similar role supporting C‑level executives.
• Proven experience coordinating with public authorities and institutional bodies.
• Experience organising educational or training programmes.
• University degree.
• Fluent in Greek and English.
• Strong organizational, communication and stakeholder‑management abilities.
• High level of discretion, diplomacy and professional judgment.
• Willingness to travel approximately 10 business trips per year (1–2 days each).

Required skills

• Microsoft Office

What we offer

• Competitive remuneration based on experience and qualifications.
• Direct exposure to senior leadership and high‑level business, institutional and public‑sector stakeholders.
• Dynamic, professional working environment with significant responsibility and autonomy.
• Opportunities for professional development and continuous learning.