Senior Corporate Services Officer (Finance and Procurement)

About the role

The Australian Embassy, Athens is recruiting a Senior Corporate Services Officer (Finance and Procurement) as a locally engaged staff member on a permanent-ongoing contract. Working under the direction of the Corporate Services Manager, the officer delivers accurate, timely and compliant procurement, contract processing and financial administration services, in close contact with the Regional Services Delivery Hub for Europe, Canberra-based finance and procurement teams, suppliers, banks and Greek authorities. The position is open to candidates fluent in English and Greek.

Key responsibilities

• Carry out financial management activities: financial reporting, audit responses, budget tracking, cash flow management and monitoring of representation expenditure
• Process accounts payable and receivable transactions (invoices, reimbursements, acquittals) accurately and on time using SAP and other systems
• Prepare payment documentation and carry out payment certification once formally appointed and within delegated authority
• Handle procurement of appropriate complexity in line with legislation, delegations, policies and procedures
• Work with the RSDH and suppliers to resolve procurement, payment and financial administration issues while fulfilling contractual obligations
• Maintain accurate, up-to-date procurement and financial records with supporting documentation
• Support the Corporate Services Manager with payroll and entitlements management
• Advise Embassy staff on finance, procurement and payroll policies and act as first point of escalation for day-to-day queries
• Keep a sound knowledge of Greek administrative, taxation, labour and reporting requirements and advise the manager accordingly
• Support colleagues in the Corporate Section and perform other duties as directed

Required profile

• Relevant qualification in accounting, finance, business administration, procurement or a related field, or equivalent professional experience
• Demonstrated experience in accounts, financial administration and procurement, including transaction processing, record keeping and applying organisational policies
• Professional-level written and oral communication in English and Greek; knowledge of Greek financial, taxation, social security and administrative requirements is highly desirable
• Strong numerical accuracy, attention to detail, judgement and problem-solving, with a commitment to integrity and confidentiality
• Ability to manage competing priorities, meet deadlines, work in a small team and build relationships with internal and external stakeholders

Required skills

• Enterprise financial systems such as SAP
• Microsoft Office, especially Excel
• Decision-making and discretion in applying legislation, policies and guidelines, including procurement and payroll

Applicants must respond to five selection criteria (finance experience, decision-making, stakeholder relationships, competing priorities, proficiency with business systems), each within a strict 250-word limit. The salary is EUR 2,907 gross per month plus 13th and 14th month pay. Relocation is not assisted by the Embassy.