Personal Assistant to CFO

About the role

As the Personal Assistant to the Chief Financial Officer at PHĀEA, you will support the CFO in managing communications, scheduling, travel, and administrative tasks, ensuring smooth operations across the finance function.

Key responsibilities

• Proactively manage the CFO’s calendar, schedule appointments, and coordinate meetings.
• Handle all incoming and outgoing communications for the CFO, including emails and phone calls.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Organize and prepare meeting materials such as agendas, presentations, and reports.
• Attend meetings, take minutes, and follow up on action items.
• Support the Accounting Department’s scheduling, track deadlines, and ensure follow‑up on priorities.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as liaison between the CFO, internal teams, and external partners.
• Provide administrative support for CFO‑led projects and initiatives.

Required profile

• Proven experience as a Personal Assistant or in a related administrative role.
• Fluent in English and Greek, both written and spoken.
• Strong organizational and time‑management abilities, with the capacity to multitask and prioritize effectively.
• Professionalism and discretion in handling confidential information.

Required skills