Operations Coordinator

About the role

As an Operations Coordinator you will support the boutique’s administrative, financial and operational activities, ensuring that processes are executed accurately and in line with company procedures. You will act as an ambassador of the Maison, collaborating closely with Retail, Finance and Operations teams.

Key responsibilities

• Manage back‑office tasks such as filing, invoicing, daily closing, bank transfers, refunds and discount documentation while complying with internal control standards.
• Create, modify and close purchase orders, maintain vendor master data and handle support tickets for SAP and other internal systems.
• Support compliance by verifying client and company information for invoice issuance, managing electronic invoice delivery and preparing pro‑forma invoices.
• Assist with export sales administration, including shipping documentation, packaging coordination and delivery arrangements.
• Contribute to month‑end closing, account reconciliations, open‑balance reviews and petty‑cash management.
• Perform inventory‑related tasks such as stock counts, transfers and receiving documentation.
• Provide general administrative support to the Boutique Manager and the wider team to ensure smooth daily operations.

Required profile

• Previous experience in an administrative role, preferably within retail or the luxury sector.
• Solid understanding of administrative and financial processes.
• Experience with ERP systems, ideally SAP.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent interpersonal and communication skills; fluency in English required.
• High level of discretion and integrity when handling confidential information.

Required skills

• SAP
• Microsoft Excel
• Microsoft Office

What we offer

• Salary range: €22,000 – €25,000 per year
• Commission scheme
• €6 meal voucher per working day