Office Administrator

About the role

The client is a leading Learning & Development consultancy operating within an international network. They are seeking an organized, tech‑savvy Office Administrator to ensure smooth daily operations and support the delivery of training programs.

Key responsibilities

• Coordinate daily office activities, calendar management, meetings and follow‑up actions.
• Prepare training materials, presentations and participant lists.
• Communicate with clients, participants and trainers throughout the training process.
• Handle trainer logistics, including kits, printed materials and equipment.
• Maintain CRM system, Google Drive, Outlook and internal databases; create projects, sessions and issue certificates.
• Set up assessment groups, send invitations and format assessment reports.
• Manage client platforms, export participant lists, record attendance and file results.
• Oversee invoicing cycle, payment tracking and monthly financial reporting for the international network.
• Collaborate with external accounting firm to collect, scan and file income/expense documentation.
• Manage office supplies and coordinate external suppliers.
• Provide administrative support to management and assist with ongoing projects.

Required profile

• Bachelor's degree in Business Administration, Management or a related field.
• Minimum 2 years of experience in an administrative or support role.
• Strong organizational mindset and ability to handle multiple processes simultaneously.

Required skills

• Proficiency with CRM systems.
• Google Drive and Outlook.
• Microsoft Office suite (Word, Excel, PowerPoint).

What we offer

• Opportunity to develop into a trusted partner for senior management.
• Exposure to international L&D projects and networks.
• Dynamic office environment with collaborative teams.