Administrative Assistant

About the role

METLEN Energy & Metals is seeking an Administrative Assistant to support its Health, Safety, Quality & Sustainability (HSQnS) team in Athens. You will ensure smooth daily operations, accurate documentation, and effective communication across the department.

Key responsibilities

• Maintain HSQnS records, permits, reports and assist with invoice processing and expense tracking.
• Collect, consolidate and update health, safety, quality and sustainability data for weekly, monthly and ad‑hoc reports, KPIs and presentations.
• Organise meetings, training sessions and workshops, handling scheduling, logistics, attendance tracking and follow‑up documentation.
• Support internal and external audits, inspections and certifications by preparing documentation and tracking corrective actions.
• Manage office correspondence, filing systems and secure handling of sensitive information.
• Facilitate communication between the HSQnS team and internal/external stakeholders, ensuring timely follow‑up on requests.

Required profile

• Bachelor’s degree (desirable).
• At least 2 years of proven experience in an administrative, coordination or support role.
• Experience in health, safety, quality, sustainability, engineering, construction or industrial environments is a plus.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• Excellent communication and collaboration skills.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word

What we offer

• Opportunity to work in a leading global energy and metals company.
• Dynamic, multicultural environment focused on sustainability and innovation.
• Professional development and growth within the HSQnS team.