Administrative Assistant

About the role

The Administrative Assistant will support daily office operations for a maritime technology company. This full‑time, on‑site position involves handling communications, scheduling, document preparation, and record keeping to ensure smooth workflow across internal teams and external partners.

Key responsibilities

• Answer and direct incoming calls, emails, and correspondence.
• Schedule meetings, manage calendars, and coordinate travel arrangements.
• Prepare documents, presentations, and reports.
• Maintain physical and digital filing systems.
• Process invoices, perform basic data entry, and support financial administration.
• Coordinate with internal departments and external shipyards or clients to facilitate office processes.

Required profile

• Proven experience in administrative or office support roles.
• Strong written and verbal communication skills.
• Highly organized, detail‑oriented, and able to juggle multiple priorities.
• Experience in maritime or technical service environments is a plus.
• Diploma or degree in Business Administration, Office Management, or related field preferred.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)

What we offer

• Dynamic, collaborative work environment.
• Opportunities to work with international clients and leading maritime technologies.
• Potential travel to client sites and shipyards worldwide.
• Career growth and professional development support.