Office Assistant

About the role

Paralos Energy group is looking for an Office Assistant to support daily office operations at its Athens location. The role involves handling administrative tasks for a variety of energy projects both in Greece and internationally, ensuring smooth workflow and a professional front‑office presence.

Key responsibilities

• Oversee general office operations, manage stationery and equipment stock.
• Welcome visitors, answer high‑volume phone calls, and promote a client‑friendly image.
• Coordinate appointments, meetings, and manage executives' calendars.
• Supervise, mentor, and train office staff on operational procedures.
• Arrange domestic and international travel, including flights, hotels, and car rentals.
• Develop and implement office policies, procedures, and standards.
• Produce reports, correspondence, letters, presentations, and other documents.
• Maintain health and safety policies for the premises.
• Support HR functions by keeping personnel records up to date and assisting with interview scheduling.

Required profile

• Bachelor’s degree or equivalent.
• Minimum two years of proven office management or administration experience.
• Strong time‑management, multitasking, and prioritisation abilities.
• Highly organized with a collaborative, problem‑solving attitude.
• Fluent in English; additional languages are a plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Familiarity with ERP systems such as Entersoft Expert or SoftOne (preferred)

What we offer

• Diverse opportunities in the fast‑growing energy sector.
• Interdisciplinary teamwork within a dynamic company.
• Friendly working atmosphere.
• Paralos Energy health‑insurance plan.