Office Administrator

About the role

CogniSensus is seeking an organised and proactive Office Administrator to keep daily operations running smoothly. The role supports business travel, premises management, and equipment procurement while coordinating with management, technical staff, suppliers and external partners.

Key responsibilities

• Manage daily office administration and internal coordination across offices, laboratories, workshops and technical premises.
• Organise business travel, including transport, accommodation, schedules and supporting documentation.
• Coordinate maintenance and liaison with building‑management services, utilities and external contractors.
• Handle procurement of office supplies, technical equipment, tools, consumables and external services, including quotation comparison and purchase order processing.
• Maintain supplier, contract and equipment records, and support inventory and asset management for labs and pilot sites.
• Provide administrative and logistical support for CAL/VAL sites, material‑analysis equipment, battery systems and photovoltaic projects.
• Assist in preparing documentation for tenders, procurement procedures and EU‑funded projects.
• Coordinate meetings, visitors, correspondence and company documentation, and monitor administrative deadlines.

Required profile

• Relevant education in Business Administration, Economics, Office Administration, Procurement or related field (desirable but not mandatory).
• Practical experience in office administration, procurement, travel coordination or operations.
• Strong organisational abilities and capacity to handle multiple activities simultaneously.
• Attention to detail and accurate record‑keeping.
• Fluency in Greek and professional proficiency in English.
• Driving licence is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

What we offer

• Competitive remuneration based on experience.
• Permanent position in a growing deep‑tech company.
• Training and opportunities to develop procurement and project‑administration skills.
• Exposure to innovative European research and industrial projects.
• Collaborative environment with engineers, researchers and international partners.