Notary Office Assistant (Full‑time, Athens)

About the role

This full‑time, on‑site Assistant role supports daily operations of a notary office in Athens, handling client interactions, document preparation and administrative tasks.

Key responsibilities

• Greeting clients and handling phone and email inquiries.
• Scheduling appointments and managing the Notary’s calendar.
• Preparing, organizing and filing documents for notarization.
• Verifying client information and ensuring paperwork is correctly formatted.
• Maintaining records, managing office supplies and coordinating document signing.
• Performing basic administrative tasks such as data entry and fee collection.

Required profile

• Strong administrative and organizational abilities.
• Excellent written and verbal communication with diverse clients.
• High accuracy and attention to detail when handling legal documents.
• Ability to maintain confidentiality and follow regulatory procedures.
• Customer‑service mindset and problem‑solving skills in a fast‑paced environment.
• Willingness to work on‑site in Athens and collaborate within a small professional team.

Required skills

• Proficiency with word processing software.
• Proficiency with spreadsheet applications.
• Proficiency with email communication tools.
• Basic data entry skills.