Executive Assistant

About the role

A well‑established family office in Voula is looking for an Executive Assistant to support the Owner/CEO across a range of business activities, including real estate development, shipping, and charitable projects. The role offers exposure to diverse operations in an international, fast‑paced environment while maintaining a high level of discretion.

Key responsibilities

• Manage complex calendars, meetings, appointments and business correspondence.
• Coordinate domestic and international travel arrangements and itineraries.
• Assist the CEO in planning and executing projects across multiple business interests.
• Communicate with clients, advisors, financial institutions, lawyers and service providers.
• Obtain quotes, oversee supplier contracts and handle related administrative processes.
• Prepare presentations, reports and professional documentation.
• Monitor project timelines, deadlines and follow‑up actions.
• Organise corporate, social and charitable events.
• Support day‑to‑day operational matters and occasional travel within Greece and abroad.

Required profile

• University degree (non‑TEI institutions accepted).
• Excellent written and spoken English.
• Strong organisational, communication and multitasking abilities.
• Ability to work independently while managing multiple priorities.
• Willingness to travel occasionally for business purposes.
• Hard‑working, professional, discreet and trustworthy.

Required skills

• Advanced knowledge of Microsoft Office and digital productivity tools.

What we offer

• Flexible working model with 1‑2 remote days per week.
• Opportunity to work in a dynamic family office with exposure to real estate, shipping and charitable sectors.