Administrative Assistant – Projects Department

About the role

We are seeking a highly organised and proactive Administrative Assistant to support the Project Sales Manager and ensure smooth daily operations of the Project Sales Department. This position goes beyond traditional admin duties, playing a key part in coordinating projects, handling sales activities, and managing customer interactions.

Key responsibilities

• Manage the Project Sales Manager’s calendar, correspondence, meetings and follow‑up actions.
• Prepare, issue and track quotations, orders and commercial agreements.
• Maintain accurate customer, project and activity data in ERP and CRM systems.
• Monitor project progress, delivery schedules and required follow‑up tasks.
• Facilitate communication between customers, sales teams, suppliers and internal departments.
• Produce sales reports, presentations and supporting meeting materials.
• Record meeting minutes and ensure agreed actions are completed.
• Support the overall organisation and efficiency of the Project Sales Department.

Required profile

• 2–3 years of experience supporting a senior manager or commercial department.
• Strong command of both Greek and English.
• Excellent organisational, time‑management and attention‑to‑detail abilities.
• Professional communication style, discretion and accountability.
• Commercial awareness with a proactive, solution‑oriented mindset.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Experience with ERP systems
• Experience with CRM systems