Administrative Assistant

About the role

We are looking for a dedicated Administrative Assistant to support the daily operations of our International Baccalaureate (IB) school unit. The role ensures smooth office workflows, provides excellent service to students, parents, and staff, and helps maintain a positive learning environment.

Key responsibilities

• Manage school office tasks such as correspondence, scheduling, and record‑keeping.
• Serve as the first point of contact for parents, students, and staff, delivering courteous customer service.
• Maintain accurate attendance records and assist with database management to meet school policies and ministry regulations.
• Coordinate meetings, prepare agendas, and take minutes as required.
• Support teachers and school leadership with document preparation, communication, and other administrative duties.
• Ensure compliance with internal policies and government regulations.
• Handle confidential information with discretion.
• Assist in organizing school events, trips, and extracurricular activities.

Required profile

• Bachelor’s degree in administration, education, or a related field (preferred).
• Prior experience in an administrative role, ideally within an educational setting.
• Strong organizational, multitasking, and problem‑solving abilities.
• Excellent written and spoken communication in English and Greek.
• Ability to work independently and collaboratively.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Proficiency with school management software