Front Office Administrator (Mid Level)

About the role

We are the 1st Hub for Developers! Our client is looking for a highly organized, reliable, and service‑oriented Front Office Administrator to support daily office operations and provide a professional, welcoming experience for employees, visitors, clients, and partners.

Key responsibilities

• Manage reception, welcome visitors and handle incoming calls, deliveries and general enquiries.
• Support the smooth daily operation of the office, including supplies, meeting rooms, shared spaces and external service providers.
• Coordinate meeting‑room bookings and ensure rooms are prepared for client, executive and internal meetings.
• Support office administration, documentation and day‑to‑day operational requests.
• Coordinate visitors, meetings and ad‑hoc office logistics.
• After onboarding, provide limited personal‑assistant support to the CEO, including calendar and meeting coordination and basic administrative follow‑ups.

Required profile

• Previous experience in reception, office administration, workplace coordination, executive support, or a similar role.
• Excellent organizational skills, attention to detail, and follow‑through.
• Strong verbal and written communication skills in both Greek and English.
• Professional, welcoming, and confident interpersonal style.
• Good working knowledge of Google Workspace or Microsoft Office.
• Comfort with calendars, email, meeting invitations, and shared resources.
• Proactive mindset and willingness to take ownership.
• Good judgement regarding priorities, confidentiality, and escalation.
• Ability to remain calm and effective when priorities change.
• Willingness and ability to work primarily from the office.
• Experience in a professional services, technology or corporate environment, and exposure to personal‑assistant responsibilities is an advantage.

Required skills

• Google Workspace
• Microsoft Office