Facilities Administrator

About the role

The Conrad Athens The Ilisian, a new luxury hotel located in the heart of Athens' cultural and historical centre, is looking for a Facilities Administrator. You will provide administrative support to the Facilities Department, coordinating and documenting facilities operations, supporting maintenance planning and helping the department run efficiently.

Key responsibilities

• Support the Engineering Department with the day-to-day coordination of maintenance activities and operational requirements.
• Create, maintain and update engineering records, work orders, preventive maintenance schedules, service contracts and departmental documentation.
• Monitor and track maintenance requests through the hotel's maintenance management system, ensuring timely follow-up and completion.
• Coordinate communication between the Engineering Department, other hotel departments and external contractors.
• Assist in preparing reports, presentations, budgets, inventory records and departmental correspondence.
• Maintain filing systems for equipment records, certifications, permits, warranties and compliance documentation.
• Support procurement by preparing purchase requests, tracking orders and keeping supplier information up to date.
• Ensure administrative processes comply with hotel policies, safety standards and operational procedures.
• Respond to internal inquiries and assist the Chief Engineer and Engineering leadership team.

Required profile

• Degree or diploma in Business Administration, Hospitality Management, Office Administration or a related field.
• Minimum of 2 years of experience in an administrative or coordinator role, preferably in hospitality, facilities management, engineering or a related environment.
• Fluency in both Greek and English.

Required skills

• Excellent organization and time management, with strong attention to detail.
• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Experience with maintenance management systems (CMMS) or similar software is an asset.
• Strong communication and interpersonal skills, able to manage multiple priorities in a fast-paced environment.

What we offer

• A competitive remuneration package.
• Private medical insurance.
• Career development opportunities.