Executive & Board Affairs Manager

About the role

We are seeking a highly trusted and discreet Executive & Board Affairs Manager to support the CEO and Board of Xenios Blockchain Group, a specialist blockchain and fintech company. This senior role goes beyond a traditional executive assistant, providing structure, judgement and follow‑through on sensitive matters across the CEO office, Board governance and strategic stakeholder interactions.

Key responsibilities

• Coordinate executive office activities, Board administration, confidential communications and strategic follow‑up for the CEO and Board.
• Prepare daily global industry intelligence briefings on blockchain, digital assets, tokenisation, fintech, financial services and regulation.
• Organise Board meetings, agendas, packs, minutes, action registers and stakeholder briefing notes.
• Follow up with Board members, shareholders, investors, advisers and external stakeholders on outstanding actions and requests.
• Manage shareholder communications and support investor‑related coordination, ensuring accuracy and proper approvals.
• Draft concise executive summaries, briefing materials, meeting notes and stakeholder profiles.
• Coordinate external stakeholder meetings, travel, logistics and events with professionalism and discretion.
• Help establish scalable executive office routines, document management practices and governance processes as the business grows.

Required profile

• Significant experience supporting a CEO, founder, Board, senior partner, investment principal or executive committee in a confidential environment.
• Strong understanding of executive office management, Board administration, governance support and stakeholder coordination.
• C1 level or above in both Greek and English, with ability to draft polished, accurate communications for senior audiences.
• First‑class organisation, attention to detail, follow‑through and document discipline.
• Professional maturity, discretion, integrity and sound judgement when handling sensitive information.
• Ability to work effectively in a fully remote environment.

Required skills