Office Assistant

About the role

Paralos Energy Group is looking for an Office Assistant to support the daily operations of its Athens office and assist with administrative tasks across a range of energy projects both locally and internationally. The role ensures smooth office functioning, handles visitor relations, and supports the executive team with scheduling and travel arrangements.

Key responsibilities

• Oversee general office operations, maintain stock levels of stationery and equipment.
• Welcome visitors, answer high‑volume phone calls and promote a client‑friendly image.
• Coordinate appointments, meetings and manage executives’ calendars.
• Supervise, mentor and train office staff on operational procedures.
• Arrange domestic and international travel, including flights, hotels and car rentals.
• Develop and implement office policies, procedures and standards.
• Produce reports, correspondence, presentations and draft letters.
• Maintain health and safety policies for the premises.
• Support HR functions by keeping personnel records up to date and assisting with interview arrangements.

Required profile

• Bachelor’s degree or equivalent.
• Minimum two years of proven office management or administration experience.
• Fluent English; additional languages are a plus.
• Strong organizational, time‑management and multitasking abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Familiarity with ERP systems such as Entersoft Expert or SoftOne

What we offer

• Opportunities in the fast‑growing energy sector.
• Interdisciplinary teamwork within a dynamic company.
• Friendly working atmosphere.
• Participation in Paralos Energy health‑insurance plan.