Operations & HR Administrator

About the role

Deeplab is seeking an Operations & HR Administrator to keep the company’s operational backbone running smoothly. You will own end‑to‑end administrative, HR and financial processes, working closely with the leadership team.

Key responsibilities

• Manage day‑to‑day operations including suppliers, contracts, office equipment, software subscriptions and travel arrangements.
• Coordinate HR administration – onboarding/offboarding, employment records, contracts, ΕΡΓΑΝΗ declarations and leave tracking – together with external payroll partners.
• Support finance by handling invoicing, payments, expense tracking and acting as the main contact for external accountants.
• Assist research projects by preparing timesheets, cost tracking and documentation for EU‑funded grant reporting.
• Handle communications with partners, suppliers and candidates in both Greek and English.

Required profile

• 3‑5 years of experience in operations, administration, HR or accounting support, preferably in a small or research‑focused organisation.
• Degree in business administration, economics, accounting, HR or equivalent practical experience.
• Familiarity with Greek administrative and HR processes (ΕΡΓΑΝΗ, myDATA, ΕΦΚΑ) and experience working with external accountants.
• Independent, critical thinker who can improve processes and propose solutions.
• Excellent written and spoken Greek and English.

Required skills

• Advanced spreadsheet skills (Excel or Google Sheets).
• Hands‑on use of AI tools such as ChatGPT, Claude or Copilot.
• Experience with Greek HR systems (ΕΡΓΑΝΗ, myDATA, ΕΦΚΑ).
• Familiarity with applicant tracking systems (e.g., Workable) or HR software.
• Basic workflow automation tools (Zapier, Make or simple scripts).

What we offer

• Supplementary private health insurance.
• Flexible working hours and remote‑work opportunities.
• Budget for home‑office equipment and personal development.
• Inspiring office environment and competitive salary.