In-House Paralegal & Contract Operations Administrator

About the role

A growing legal and contract operations team is looking for an experienced, organized and detail-oriented In-House Paralegal / Legal Operations Administrator. Working closely with Legal Counsels and the Contract Management teams, the role supports corporate governance, legal administration, contract and tender administration and legal records management for an international construction and offshore services group.

Key responsibilities

• Maintain corporate records, statutory registers, legal files, corporate structure charts and compliance calendars, and assist with KYC, due diligence and compliance requests
• Coordinate corporate housekeeping such as board resolutions, powers of attorney, annual filings and corporate documentation
• Manage bank account opening, closure and maintenance, KYC, AML and corporate documentation submissions, and liaise with banks and financial institutions
• Support tendering, prepare and maintain contract files, registers of contracts, NDAs, framework and subcontractor agreements, and assist with signatures and document circulation
• Organize legal repositories and document management systems (including SharePoint), maintain legal templates and document libraries, and ensure proper indexing, retention and archiving
• Maintain vendor, customer and corporate information, and keep legal, compliance and contractual registers
• Draft routine legal correspondence, coordinate communications with legal advisers, authorities and partners, monitor shared legal email inboxes and support governance, compliance and audit activities

Required profile

• Bachelor's degree in Business Administration, Law, Legal Studies, Economics, Corporate Governance, Company Secretarial Services or a related field; a Master's degree or relevant certification is a plus
• 3-5 years of experience in a law firm, in-house legal department, corporate governance, company secretarial, contract administration or paralegal role
• Experience in corporate governance, legal administration, records management and compliance, and in contract administration, tendering and document control
• Familiarity with KYC/AML requirements, banking documentation and corporate filings
• Previous experience in construction, engineering, energy, offshore, marine or infrastructure is an advantage

Required skills

• Proficiency in Microsoft Office, SharePoint and SAP or similar ERP/document management systems
• Excellent organization, communication and stakeholder management skills, strong attention to detail and discretion

What we offer

• Private health insurance
• Company bus from central spots
• Fast-paced environment with specialization in a niche market
• Competitive compensation and continuous development opportunities