Executive & Personal Assistant to Managing Partners

About the role

We are seeking a highly organized, reliable, and discreet Executive & Personal Assistant to support the Managing Partners of apply2day. The role is central to ensuring the partners’ professional and selected personal commitments run smoothly, with utmost confidentiality.

Key responsibilities

• Manage calendars, appointments, meetings and daily schedules for the Managing Partners.
• Organise and prioritise professional tasks, follow‑ups and commitments.
• Coordinate meetings, interviews, calls and appointments with candidates, clients, partners and other contacts.
• Handle incoming calls, emails and correspondence on behalf of the Managing Partners.
• Prepare documents, reports, presentations and meeting materials.
• Maintain accurate records, notes, reminders and follow‑up lists.
• Support business travel arrangements, reservations, events and external meetings.
• Liaise professionally with clients, candidates, suppliers and external partners.
• Assist with selected personal appointments and administrative matters when required.
• Provide confidential, ad‑hoc support across professional and personal schedules, anticipating needs and ensuring deadlines are met.

Required profile

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant or similar support role.
• Fluent in Greek and English with strong written and verbal communication.
• Excellent organisational, planning and time‑management abilities.
• High level of discretion, confidentiality and professional judgement.
• Proactive, solution‑oriented and able to anticipate needs in a fast‑paced environment.
• Comfortable interacting with senior stakeholders, clients and candidates.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Familiarity with AI tools (considered an asset)