Bid Assistant (Administrative Support Executive)

About the role

European Dynamics, a European software, ICT and information services company, is looking for a Bid Assistant (Administrative Support Executive) to join its team in Athens. The role covers administrative pre-sales activities, from preparing tenders, bids, offers and proposals for national and international clients to supporting the bid teams and keeping track of tender opportunities.

Key responsibilities

• Identify administrative requirements and schedule the necessary actions.
• Collect and prepare administrative certificates and documentation (financial and legal documents) in coordination with internal departments.
• Ensure compliance and consistency across all bid documents and collateral, aligned with bid requirements.
• Work with key members of individual bid teams to support the delivery of compliant tenders.
• Provide secretarial support such as proposal sampling, problem solving, correspondence review and control, and information research.
• Update a database of project references, CVs and supporting documents.
• Search for new tenders, register and maintain company accounts for online tender portals, and monitor new opportunities within the company's business scope.
• Maintain the department's files, archives and records.

Required profile

• University degree or MSc in Business Administration, Economics, Social Studies or Information Technology.
• Excellent oral and written English; good French is highly appreciated.
• Excellent interpersonal, problem-solving and organisational skills, with an enthusiastic, proactive and service-orientated approach.
• Career-oriented, interested in building a long-term career path.

Required skills

• Excellent use of MS Office.

What we offer

• Competitive full-time salary based on qualifications and experience, with a full benefits package.
• Private health coverage through the company's group programme.
• Flexible working hours, top-of-the-line tools, language courses and specialised training.
• Development opportunities through challenging goals, autonomy and mentoring.