Trade Invoicing Operator (6-Month Fixed-Term)

About the role

TotalEnergies' Athens affiliate is a new Trading & Shipping competence centre supporting physical and financial trade execution for petroleum products, LNG, biofuels and crude. As part of the Trade Support organisation, you will join the Trade Invoicing team and contribute to the post-deal lifecycle, working with Operators, Traders, Middle Office, Finance, Accounting, Credit, Tax, Compliance, Data/IT and external partners. The role covers invoicing and trade support, with possible rotation over time.

Key responsibilities

• Manage payable and receivable merchandise invoices and ancillary costs, and all cargo invoices and operational costs (brokers, freight, storage, terminal, inspection, insurance) against contractual and credit requirements.
• Handle invoicing and payment processing for LNG and oil/bio deals, verify price formulas, payment terms, operational data and contract management.
• Manage LNG long-term contract invoicing and reconciliations, and reconcile monthly with unfinalized deals and aged debt reporting with Accounting/Credit.
• Daily monitor unpaid invoices, send reminders and follow up until settlement.
• Create quarterly storage insurance declarations.
• Verify invoices against supporting documents (L/C, B/L, LOI, contracts, deal recaps) and check Deal Sheets, contracts and LCs before issuing invoices.
• Spot discrepancies between invoices, operational data, contracts and deal recaps, and follow them up with traders, middle office and trading operators.
• Check that trading information is accurate in in-house systems (recap, nomination, contract, confirmation) and help implement process and system improvements.
• Maintain relationships with traders, middle office, tax, credit, legal, accounting, third-party providers and trading counterparts.

Required profile

• Bachelor's degree in economics, trading or business; fresh graduates or candidates with 2-4 years of back-office experience in oil, gas and shipping are considered.
• Knowledge of energy commodity markets (oil products, crude, LNG, gas and power) is highly desirable.
• Strong understanding of payment processes and trading documents (contracts, L/Cs, cargo docs, LOIs).
• Fluent English (B2/C1); French and/or other European languages are an asset.

Required skills

• Familiarity with trade lifecycle controls (confirmations, nominations, positions) and reconciliation practices.
• Accuracy, numeracy and attention to detail; ability to work under time pressure with multiple deadlines.
• Solid computer skills and ease with IT systems.