Bid Assistant – Administrative Support Executive

About the role

We are looking for a Bid Assistant to support pre‑sales activities in Athens, ensuring the preparation and submission of tenders, offers and proposals for national and international clients.

Key responsibilities

• Identify administrative requirements and schedule necessary actions for each bid.
• Collect and prepare financial, legal and other certificates in coordination with internal departments.
• Ensure compliance and consistency across all bid documents and collateral.
• Support bid teams in delivering compliant tenders.
• Provide advanced secretarial assistance such as proposal sampling, problem solving, correspondence review and information research.
• Update databases of project references, CVs and supporting documents.
• Search for new tenders, register and maintain company accounts on online tender portals, and monitor relevant opportunities.
• Maintain department files, archives and records.

Required profile

• University degree or MSc in Business Administration, Economics, Social Studies or Information Technology.
• Excellent English communication skills, both oral and written.
• Proficient use of MS Office.
• Strong interpersonal, problem‑solving and organisational abilities with a proactive “can‑do” attitude.
• Flexible, service‑oriented team player focused on high quality and productivity.
• Career‑oriented mindset seeking a successful career path.

Required skills

• MS Office

What we offer

• Competitive full‑time salary with a full benefits package.
• Private health coverage through the company group program.
• Flexible working hours and top‑of‑the‑line tools.
• Language courses and specialised training.
• Opportunities to work with innovative specialists in an international, multilingual environment.
• Autonomy, mentoring and challenging goals that support personal and company development.